For those GLF. Connect users who are currently integrated with Micros Point of Sale (POS), we have added an additional Food and Beverage setting to the class management feature. The process for pushing and reconciling these transactions has also been updated.
The new setting allows GLF. users to create a class and assign a proportion of the revenue generated for each class session to Food and Beverage. This setting will be useful for those users who are offering programs where food and beverage is included in the class price, such as a golf camp.
Assigning Food and Beverage to a Class
When building a class of any type within GLF, users will now see a new setting at Step 2 of the class builder:
‘Yes’ will automatically be selected within this setting for any new classes and previously created classes. On selecting ‘No’, users are able to allocate a proportion of the class price to Golf Programming and the new Food and Beverage setting. When doing this the values must add up to entire class price. In the example used below, the class price is set at $50 and $40 is assigned to golf programming and $10 to Food and Beverage:
Updates to Step 3
During Step 3 of the class builder, users can assign how the revenue that is generated for each class session is split across instructors within the Golf Programming proportion. This step now includes updates to more easily allow users to identify based on the settings at step 2, the revenue that is allocated to the departments and to the instructors based on their percentage split:
The summary screen will also display this new information and can be used to help users to ensure the allocation of revenue is correctly assigned before pushing the delivered values across the point of sale:
Updates to Revenue Check on Micros Transactions
The initial charge to the member or guest should be pushed as normal across to the point of sale. When this checks hits the point of sale, the user should follow the instruction on the check as normal and then the funds for the class will reside on the Balance Sheet holding account. On the Micros Transactions screen we have updated the details pop up for the check to display how the revenue is allocated across the Departments in GLF. for reconciliation purposes:
Pushing Delivered Checks
When the member or guest attends a class session, as per current operating procedure users in GLF need to push across to the POS the delivered checks. This process can be completed as normal via the web based system and the mobile apps. However, how the checks flow into the POS will be different when the Food and Beverage setting is enabled.
In this instance, a separate check will be also be sent for the value assigned to the Food and Beverage Department. This will be assigned to Camp F&B on the check presentation screen. Importantly the amount sent across will be the net value allowing the appropriate sales tax to be added automatically to the check to make up to the gross amount.
The POS user should follow the guidance on the check and Pay from the Balance Sheet:
Updates to Delivered Checks on Micros Transactions
As mentioned, two different checks relating to the delivered values will flow across into the point of sale for each student assigned to the class, one for the golf programming proportion and one for Food and Beverage.
Updates to the Micros Transactions screen have been made to identify these checks and reconcile activity with the POS.
On the SKU column a new SKU Number will display for the Food and Beverage check. The value of the check reflected in the amount column will also display the net amount for the Food and Beverage component whilst the Gross amount will be displayed for the Golf Programming proportion:
Via the View Details pop up, users can view the Net Amount sent to the POS and the Gross Amount allocated in Step 2 of the class builder which will be reflected on the POS when the sales tax is added. The sales tax percentage is also displayed:
Further updates have been made to the various reports in GLF.
To access this feature on your GLF. Connect system please contact the support team on invitedsupport@glfconnect.com.